BC faculty, staff, and students can access their documents, email, calendar, 更多的是通过谷歌工作空间——谷歌的一套基于网络的沟通和协作工具. This includes Google Drive.
BC faculty, staff, and students can also use Microsoft 365, which includes Word, Excel, PowerPoint, and Outlook.
Google Workspace - General Information
Google Workspace and Accessibility
Boston College is committed to ensuring all members of the community, including individuals with disabilities, are able to engage with University technological resources. Guided by that principle, 学生电子邮件委员会认为，谷歌教育工作空间将为所有学生提供更好的电子邮件体验.
谷歌已经展示了其确保视障人士也能使用谷歌教育工作空间的承诺, and is developing and improving its products accordingly. 电子游戏软件通用学习设计(UDL)咨询委员会和工作组一直在与谷歌合作，以确保这一承诺继续下去.
What You Need to Know
When using BC Google Workspace for Education, we ask you to be mindful of the following:
- Use of Gmail and Google Workspace for Education is not required.
- 学生可以使用Gmail网页界面或Outlook或Apple Mail等客户端访问BC电子邮件帐户, which may offer greater interoperability with assistive technology.
Suggested Guidelines for the Visually Impaired
Google Workspace offers a number of accessibility features, including keyboard shortcuts and screen reader support. Google products, including accessibility-related features, are updated and enhanced regularly. 有关使用屏幕阅读器和键盘快捷键与谷歌工作空间为Edu的最新信息, consult Google's resources. Please note: Configuring a third-party application for Gmail (e.g., Outlook or Apple Mail) and Calendar (e.g., Outlook or iCal) may provide the best experience for visually impaired users.
For More Support
- Disability Services Office: 617-552-3470
- BC Technology Help Center: 617-552-HELP (4357)
BC Google Workspace End User Agreement
BC Google Workspace is provided by the University to students, faculty and staff, and University policies apply to these services. 当您在Agora Portal中创建密码或辅助密码时，系统将提示您确认这些策略:
As a BC student, faculty, or staff member using Google Workspace for Education, I understand and agree to the following:
- 我使用电子游戏软件通过谷歌提供的电子邮件和其他应用程序受电子游戏软件相关政策的约束, including the Technological and Information Resources Use Agreement and the Data Security Policy. I understand that Google has delegated administrative access to the account to Boston College.
- Google’s applicable policies also apply to my use of these applications. I agree to the terms of service for Google Workspace for Education, as stated in the Google Workspace Acceptable Use Policy. I understand that if I violate these terms, Boston College or Google may suspend or terminate my account, whether or not I am in good standing with Boston College.
- I understand that the above Google Workspace for Education terms of service, and the negotiated terms of BC’s agreement with Google, 不适用于我可以通过谷歌独立于电子游戏软件维护的任何其他帐户. These generally available services, as well as any non-Google Workspace apps that I may access through Google, may be governed by additional terms of service. My behavior using these independent services, however, may be governed by Boston College policy.
- 我承认电子游戏软件不备份存储在Google Workspace for Education或任何独立应用程序上的数据, 并且电子游戏软件无法恢复或恢复从这些申请中删除的任何数据或文件.
- I may not and will not send or store certain confidential or restricted information, as defined in the Boston College Data Security Policy via Google Workspace (including Gmail), namely, any data controlled under export control laws, personal health information protected under HIPAA, and any “personal information” defined by Massachusetts General Laws Chapter 93H to mean a person’s name associated with: a social security number; driver’s license number or similar state identification number; or a financial account number, credit card, or debit card number.
The Google Terms of Service may change without notification. Users should check this document periodically to ensure they remain in compliance.
Google Workspace Age-Based Restrictions
Starting 9/1/2021, 18岁以下的用户在登录BC Google Workspace for Education帐户时，可以获得一些谷歌服务的年龄限制体验.
Google services with age restrictions include: YouTube, Google Search, Google Play, Google Maps, and Google Photos.
Additionally, some Google services aren't available to users under the age of 18.
Security & Privacy
Turn on Google 2-Step Verification
ITS recommends you turn on 2-Step Verification for your BC Google accounts. As part of setup, 一定要按照提示获取备份代码，这样你就不会被锁定在你的帐户之外.
BC Google Workspace for Education and consumer, free Google services are not the same.
BC Google Workspace for Education
- BC与Google就Google Workspace的特定实例签订了协议(合同)，这与针对消费者/公共Google服务的用户协议不同.
- BC Google Workspace for Education Core Apps includes Gmail, Google Drive, Google Calendar, Google Sites, and Google Contacts. These Google Core Apps are covered by the contract Boston College has with Google.
- 本协议规定，我们的所有数据均被视为机密信息，谷歌仅可将其用于提供服务和履行本协议项下的义务. 存储在Google Workspace for Education中的BC用户数据将按照我们的FERPA标准合规实践进行处理, etc. and users will not be subjected to advertising.
- Boston College owns this data, it is not indexed by Google for advertising purposes, and there are no ads.
Consumer Google Workspace
您可能拥有的任何个人Google帐户都受不同“条款”的保护，并且可能与BC Google Workspace for Education不具有相同的安全和隐私协议.
- Picasa, YouTube, Blogger, Maps, Photos, and numerous other Google owned services are not part of BC's version of Google Workspace, and therefore have different user terms.
- When you access other Google services you agree to Google’s consumer user agreements, which are quite different than the BC Google Workspace for Education agreement.
- Consumer Google Workspaces are covered by the Terms of Service between YOU and Google.
- Consumer Google Workspaces do not necessarily offer the same accessibility, FERPA, privacy, intellectual property ownership, and confidentiality terms and conditions as when using Google Core Apps.
- 这些可选应用程序具有与谷歌消费者产品相同的隐私政策和服务条款.
- Data created while using these apps is not owned by Boston College, is indexed by Google, and may be used for advertising purposes. Use at your own discretion. Note: When you leave BC, you will lose access to any data you created with your BC account in the non-core services. (To learn how to transfer your data before leaving BC, see "How to Preserve Your Data" on the Leaving BC page.)
Google Drive is a great tool for collaboration on files with other people. However, with more people working on a file, 更大的风险是，文件会意外地分享给错误的人，信息可能会落入坏人之手. Therefore, whenever you share a Google Drive file with other people, please review the following check-list to make sure you are protecting your shared documents:
- Verify you are sharing with the correct email address before sharing. Learn about how to share files and folders.
- If you give someone permission to edit a document in Google Drive, they can share the file with other people. Ask those who you share with to be cautious when re-sharing. Learn how to prevent re-sharing.
- Remember, whomever you share with can create a copy of your document, even if you only give them permission to view your document. Learn how to prevent others from copying, printing, or downloading your document.
- Use “Link Sharing” with caution. When you enable “Get shareable link” by default “Anyone at BC with the link can view.” If you think there are people at BC who should not have access to view the file, do not use this feature. Instead, share with individuals only.
- Share folders cautiously. When you share a folder with someone, they then have access to all the files in the folder. Only share a folder if you are certain all files in the folder can also be shared.
- Revoke sharing rights when they are no longer needed.
- Periodically, verify security permissions on secure documents. Learn how to see who has access to a document and change your sharing settings.
- When you share a Google Drive link in an email, you may receive this pop-up (image below). Do not select "Share & send." This feature will share the file with "Anyone at BC with the link." Instead, select "More options" to share the file with the email recipients only.
Google Shared Drives
Google Shared Drives are shared online storage spaces where teams can easily store, search, and access their files anywhere, from any device. 共享驱动器对于项目、委员会、部门或其他与团队相关的目的来说是一个很好的工具.
Unlike files in My Drive, files in Shared Drive belong to the team instead of an individual. Even if members leave BC, 文件保持在原来的位置，这样你的团队就可以继续共享信息并完成工作.
If you’ve ever used Google Drive before, you’ll find working with Shared Drives is very similar.
Considerations
- 管理:共享驱动器必须首先确定一个共享驱动器“组织者”，谁将被赋予“完全访问”.” This will allow that person to add new members or groups, and correctly manage files and folders (creating, deleting).
- Ownership: Shared Drives are owned by the domain (Boston College) rather than individuals.
- 访问:存储在共享驱动器中的文件夹和文档可以由该共享驱动器的所有成员访问. Non-team members can be added to individuals files (not folders, at this time).
- Security: Shared Drives follow the same security guidelines as your BC Google Drive account, and should not be used to store certain confidential data. Consult the Regulated Data Chart to learn what data can be stored in Google Drive.
Faculty and Staff Only: To request a Shared Drive, contact your local Technology Consultant.
ITS recommends Organizers should give most team members “Edit access” rather than “Full access,” and that each Organizer makes one team member a backup with "Full Access." This allows the Organizer to maintain control over who is added or removed from the team.
一些共享驱动器组织者要求特殊访问权限，以便将文件夹从其个人“我的驱动器”移动到“共享驱动器”. To request this, please contact your Technology Consultant.
- Log into Google Drive on a computer.
- In the browser window, expand the My Drive and Shared Drives folders to display the My Drive folders you want to move, and the Shared Drive folder where you will put them. Important: If the My Drive folder is shared, stop sharing. If you migrate a shared folder from My Drive to Shared Drives, this will re-generate access request emails for every item in the folder.
- Once the folder is unshared, drag the My Drive folders to the Shared Drive folder.
- Accept the confirmation message to begin the migration process.
Google Resources
Google Workspace FAQ
A set of web-based communication and collaboration tools that includes Email, Calendar, Drive (create, share, collaborate, and store files), Sites (easily create personal websites), and Chat (text or video chat with other Google Workspace users).
2013年6月，学生们成功跳槽到谷歌之后，我们决定为Edu迁移到谷歌工作空间, and in collaboration with the Academic Technology Advisory Board (ATAB), The Office of the Provost, Directors, Department Contacts, and Vice Presidents.
Personal or consumer Google accounts have different user agreements. BC Google Workspace for Education has specific, BC-negotiated terms, and no ads.
Yes. The accounts are separate and can remain that way.
Yes, the email data is owned by BC—not Google. Google is simply a service provider. BC的法律顾问和谷歌制定并执行的合同已经解决了这些问题和其他问题.
No. You will not see ads on the screen when you look at your Email, Calendar, or Drive.
No. BC’s contract with Google prohibits that activity.
Google is ending unlimited storage in Google Workspace (Gmail, Google Drive, and Google Photos). Due to this change, starting May 1, 2024, storage quotas will be applied to all BC Google accounts as follows:
- Individuals: 250 GB
- Shared Drives: 500 GB
- Shared Mailboxes: 10 GB
After adding invitees to the meeting invite: In the Event Details tab, click the X next to "Join with Google Meet" to remove the Google Meet link.
Microsoft 365 Education
微软365教育是一个服务集合，允许您在线协作和分享您的工作. The service includes Microsoft Online (Word, Excel, PowerPoint, Outlook, and OneNote) and 250 GB of OneDrive cloud storage.
Microsoft 365 Education is not a required tool at Boston College, but all eligible Boston College faculty, staff, and students can use these services for free on Mac or Windows computers and/or mobile devices.
BC licenses Microsoft 365 for current students, faculty (full time and part time), staff (computer users), and select contractors. Unfortunately, alumni, retired faculty, retired staff, and applicants are not licensed to use Microsoft 365 at BC. Graduating students will lose access to Microsoft 365 once their BC account is disabled.
For staff members, if you are not assigned a computer for your job, you are not eligible to install Microsoft 365 on a personal computer.
Note: Previously, all BC community members with a valid @eliogonzalez.com email address were able to sign up for Microsoft 365 through Microsoft for free. 这不再可用，因为微软已经更改了他们的许可，要求Microsoft 365的每个用户都必须获得电子游戏软件的许可.
With Microsoft 365, you can install and sign in on 5 devices at the same time (Mac, Windows, tablets, or phones). These can be BC-owned or personal devices. Microsoft will sign you out of the oldest device to maintain the 5 device limit.
如果您有资格获得Microsoft 365(请参阅上面的“谁有资格获得Microsoft 365许可证”)，并且您收到一条消息，表明您没有获得Microsoft 365许可证, please contact the Help Center at 617-552-HELP (2-4357).
To log in to your BC Microsoft 365 account:
- Go to office.com & sign in using your "short" BC email address (e.g., username@eliogonzalez.com).
- On the BC Single Sign On (SSO) login page, enter your BC Credentials (the username and password you use for Agora Portal) and complete BC 2-Step Verification.
- First time logging in? 微软会提示您通过电话和/或电子邮件设置第二种身份验证方法. Please enter at least one of these.
注意:你的文件将被保存到你的微软OneDrive云存储账户，有1tb的空间.
Mobile Devices
You will have a better experience if you install the specific apps you need (Word, Excel, etc.). Follow the online instructions to install the apps. Note: The first time you open one of the apps, you will need to enter your "short" BC email address (e.g., username@eliogonzalez.com) again to activate Microsoft 365.
Microsoft 365 Education data is saved to OneDrive, which is Microsoft's cloud storage service. OneDrive is off-campus and owned by Microsoft (not BC), and thus restricted & confidential data must not be stored on OneDrive.
When sharing confidential data electronically it is important to ensure it is secure. 我们强烈建议您查看受监管数据图，以帮助您决定在何处存储机密数据.
BC does not support Microsoft Teams, which means you cannot create Teams with your BC account. However, you can join Microsoft Team meetings that are created by people outside of BC, as long as they send you a meeting invite link.
BC recommends the following:
- Google Chat for chat/IM (instant message)
- Google Meet or Zoom for video conferencing
think-cell
think-cell是微软365的一个插件，它与PowerPoint无缝集成，可以帮助你在几分钟内可视化复杂的图表. Create 40+ chart types including waterfall, Gantt, and Marimekko in just 2-3 minutes each. Free licenses of think-cell are available for Boston College students, researchers, and staff for educational or non-commercial purposes only.
To download & install think-cell (Mac & Windows):
- Use your BC email address to download think-cell software.
- Get the think-cell license key. You will be prompted for your license key with the next start of Microsoft PowerPoint. Note: This is the license key for all of Boston College; do not share it with anyone.